Once you have the list and the document you can go ahead and create the Merged Document. Word Document – create a document that can be sent to many different peopleĮmail message – when you need to create a standard email that goes to many recipients and each one needs to be personalised or addressed to each individual, then a mail merge is the way to go.
What makes up a Mail Merge?Ī mail merge is made up of three elements.
In this post I show you how and at the end there is a free guide to download which has even more information than there is space for here. Instead of painstakingly typing every single one, you can use Mail Merge to speed up the process and personalise each item you are sending. It could be a Christmas card campaign to their clients, or perhaps a newsletter send in the post. If the text doesn't fit, press Ctrl + A to select all, right-click and select Paragraph, select the Don't add space between paragraphs of the same style box, and click OK.Ĭlick Print, click OK, and click OK again.As a busy VA you get asked by clients to send things to a whole bunch of people. To add the address block, click Address block and click OK. Drag the bottom right corner to make the dialog box bigger. Make sure the First row of data contains column headers box is selected and click OK.Ĭheck your list. In Word, click Mailings > Start Mail Merge > Step-by-Step Mail Merge Wizard to start the mail merge wizard.Ĭhoose Labels, and then click Next: Starting document.Ĭhoose Label options, select your label vendor and product number, and then click OK.Ĭlick Browse, select your Excel mailing list, and then click Open.
Once your mailing addresses are set up in an Excel spreadsheet (see the previous video to learn how), it's a snap to get Word to create mailing labels from them. This year, you can avoid that awful permanent-marker smell and get all your holiday card and package labeling done in a few quick steps.
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